Invoices and payments
Bill every extra. Pay every supplier once.
Contract invoices are drafted each month with completed extra work and billable supplies already on them. Approve, send, record the payment. Supplier bills are matched to the order before anyone approves them.
Add-on module Pricing
What you get
- Drafted for youMonthly contract invoices appear as drafts with the contract number and the extras completed that month. Nothing is sent until you approve it.
- GST/HST done rightYour registration number on every invoice; small supplier handled; tax-exempt customers kept straight.
- Payments, reminders and statementsRecord a payment and the receipt goes out; overdue reminders and monthly statements are prepared for you.
- Credit notes and correctionsApply a credit to an invoice, keep it on account or refund it; the books stay right.
- Supplier bills matched to the orderA bill is checked against the purchase order and what arrived; a price or quantity variance is flagged before approval.
- Due bills and agingWhat to pay this week, 1–30, 31–60, 61–90 and over 90 days, and one place to pay suppliers.
- Expenses and paying staff backA receipt from a store becomes an expense; pay an employee back in parts and keep the record.
- Customer portalCustomers see their invoices, statements and payments with a PDF each.
How it connects
Each step feeds the next, so nothing is typed twice.
Questions
Does Janitrak take online payments?
Payments you receive are recorded in Janitrak, by e-transfer, cheque or your processor; Janitrak does not process cards itself.
Can we keep QuickBooks?
Yes. With Accounting, a journal file QuickBooks Online imports is exported for your accountant; there is no live connection.
Is invoicing included in Operations?
Invoices and payments is an add-on module, included in Complete.
See it with your own sites and staff numbers.
A video walk-through takes 30 minutes. Prices are in Canadian dollars, before tax.